With tax season on the horizon, it’s critical to have your payroll processes running smoothly. HR plays a vital role in ensuring employees and the business have the right documentation and meet tax requirements.

Tips to Stay Ahead:

• Distribute W-2s and 1099s on Time:

  • Verify that all employee information is correct in your payroll system to avoid delays.

  • Ensure forms are distributed to employees by January 31.

• Reconcile Payroll Records:

  • Cross-check records for discrepancies in pay, benefits, and tax withholdings from the past year.

  • Resolve any errors now to prevent tax filing headaches.

• Update Tax Information for 2025:

  • Ensure any changes in tax laws or employee contributions (e.g., retirement plans) are reflected in your systems.

  • Communicate these updates to employees so they understand any changes to their paychecks.

• Provide Resources for Employees:

  • Offer guidance or resources for employees navigating tax season, such as links to IRS tools or FAQs about their W-2 forms.

Tax season doesn’t have to be stressful. By staying organized and proactive, you can make the process seamless for your team. If you need help with payroll administration or compliance, schedule a free consultation with AZ HR Hub today. Let’s ensure your payroll is ready for a smooth 2025.