Onboarding and Tracking

When an employee starts with a new company, their onboarding experience really sets the tone for how their employment will be. In many cases, employees start the onboarding process with little to no support from their future employers. It is important for employers to stay active in the onboarding process to remind the employee of how important they are, and how important their future is with their new employer is.

Following an employees onboarding process can be stressful, follow along for some tips on how to create a successful onboarding and tracking process:

  1. Use Available Software

Using one human resource software system can help an HR staff keep paperwork and all personnel file in one place. Systems like this can also track the onboarding process so its easy for future employers to see how far along their new hires are coming. 

2. Get Everyone Involved

A good onboarding experience will include more than just the HR department. New employees should be onboarding with their respective department, too. This will grow relations and help create a good company culture for after the hire date.

3. Reach Out to the Employee 

Reaching out to new employees during the onboarding process makes the employee feel welcome. If managers reach out to the new hire, they create a good relationship moving forward. 

Creating a solid onboarding and tracking experience for new employees is so important for an organization. AZ HR Hub can help your organization, not only in the onboarding and tracking department but in every HR-related department – we’re your #HRPartner, so you can focus on business! 

Benefit Requirements

As an employer, it is important to understand what benefits you are responsible for obtaining for your company. In some cases, creating a benefit package is the best way to go. Some perks, like vacation days  and tuition reimbursement, are nice to offer, but they are not required by law. It is vital to be aware of what laws mandate employee benefits so you can plan accordingly.

Social Security and Medical Taxes 

Regardless of the size of the busines, every employer in the United States is required to match their employees’ social security and Medicare tax contributions. The cost of these contributions can vary based on the age of the employee and their earned income. 

Unemployment Insurance

No matter how many employees and employer has, they must carry unemployment insurance. Both part-time and full-time employees are entitled to unemployment benefits. 

Workers Compensation

Employers are required to carry workers compensation insurance which acts as a wage replacement and medical benefit is an employee should become injured or ill while working. 

Disability Insurance

Disability insurance is only mandated for employers in the following states; New York, California, New Jersey, Hawaii, Puerto Rico, and Rhode Island. Disability Insurance provides partial wage replacement insurance coverage to employees that suffer from a non-work related injury or illness that causes them to miss work. 

Family Medical Leave

Family medical leave benefits are required by law for any employer that has 50 full-time employees or more. This benefit allows employees to receive up to 12 weeks of unpaid medical leave per year while still maintaining their job and benefits. 

Health Insurance

The Affordable Care Act requires employers that have more than 50 full-time employees to offer acceptable health insurance. 

Employee Health and Wellness

The average person will spend about 90,000 hours during their lifetime at work. That is a lot of time stuck behind a desk, standing on your feet, or attending corporate meetings. It is so important for employees and employers to promote the importance of mental health and wellness in the workplace. The work environment can be stressful for many, so having support from everyone is key. 

If you want your employees to have a good work-life balance, you have to take the steps to support them at work. Here are some top health and wellness activities, to help give your employees the health and wellness support they need.

  1. Raise Awareness

Making sure your employees are aware of their wellness options is important. The only way they will truly care for themselves, is if they know the options that they have!

2. Encourage Employee Connections

People who are happy at work, tend to be great attributes to the organization. If employees create connections with coworkers, they are more likely to be happy at work, and a happy environment will promote productivity and workplace wellness. 

3. Encourage Breaks 

 Many times, employees are afraid to take breaks throughout the day. Breaks allow employees to decompress for a little bit, and taking a break increase productivity and the work environment. Breaks are great for employees so they can take some time off from their work, and focus on themselves. 

4. Encourage Preparedness

If employees are prepared for work everyday, they will have less stress and be able to focus on their tasks more. When employees know what they are doing at work each day, their mental health will be in a much better state.

 5. Boost Morale 

Celebrate the little things! If employees feel appreciated and welcome in their work environment, they will take their health and wellness much more seriously. 

Recruiting Trends in 2021

Recruiting practices have changed so much in the past year – 2020 taught us to be prepared for anything and everything. From a global pandemic to racial justice movements, a progression that should’ve happened over a span of years instead happened over a few months. Employers and employees have always been on their toes, never knowing the next step. 

Now that we are a few weeks into 2021, we can start thinking about some recruiting trends that will help shape our workforce. To help you prepare for recruiting in 2021, we have put together some predictions for the upcoming year. Follow along to see how we think 2021 will pan out. 

  1. Remote Interviews

Remote interviewing changed the landscape of recruiting in 2020, it was such a hit for so many people, it will more than likely carry over into 2021. This trend was definitely brought on by the global pandemic but many people have adapted to it and learned to love it, so don’t be surprised if it is the go-to in 2021.  

2. Remote Work is Here to Stay 

When remote work was initially brought into the picture, many employers and employees were skeptical about it. Managing employees from a distance seemed to be scary, but once the pandemic hit, remote work was a must if you wanted to keep your organization running. Remote work has become the new norm, and many employers and employees prefer it over working in-office. 

3. Employee Experience

The COVID-19 pandemic brought so many obstacles into the workplace that ended up negatively affecting employee experience. With the new way of life, employers realized the importance of making sure their employees were taken care of – at work and at home. Supporting employees will always be a trend moving forward, making sure they are working in the best environment possible is how to keep everyone happy. 

Recruiting will continue to be changing and advancing, so we must stay on top of the current trends so we can continue to create better practices. AZ HR Hub can help your organization recruit the best candidates possible. We know the ins and outs of recruiting and we want to help you – we’re your #HRPartner, so you can focus on business! 

Workplace Safety

Safety in the workplace is one of the most important things that employers can promote. The Occupational Health and Safety Act (OSHA) sets rules and regulations for employers to follow, these guidelines ensure a safe work environment for everyone. 

Human resource departments play a vital role in ensuring safe workplace conditions. HR departments have to stay up to date with OSHA standards and enforce them correctly and effectively. HR personnel also have to oversee management to make sure that they are following organizational safety practices. Follow along for a workplace safety guideline that will help your HR department when ensuring safe work conditions. 

1.     UNDERSTAND RULES AND REGULATIONS 

Every company is different, meaning every company will have different standards to follow. Understanding your industry’s requirements is imperative to providing a safe work climate. 

2.     CREATE TRAINING OPPORTUNITIES

Employees will only know the things that they are taught. Providing training opportunities will allow employees to gain knowledge about workplace safety and will teach them how to implement safety in their work lives. 

3.     PROVIDE VISUAL AIDS 

Visual aids help grab an employee’s attention and can give them quick, important information. OSHA and many other government-based organizations provide free signage for employers to post in their workplace. 

4.     ESTABLISH A SAFETY COMMITTEE

Creating a safety committee of all different types of employees is key to making sure working conditions are always safe. This safety committee should include personnel from all departments, as well as senior executives and entry-level workers. 

5.     PERFORM SAFETY AUDITS

Safety audits allow employers to see how effective their current safety practices are. It also allows employers to make sure they comply with all local, state, and federal rules and regulations. 

Human resource departments are not the only people who can help in ensuring workplace safety – it involves everyone’s help and it’s a team effort. Following OSHA guidelines will help protect employees and employers from workplace accidents. Reach out to AZ HR Hub for assistance with maintaining OSHA guidelines!

Minimum Wage Increases for 2021

2020 has been a year of crazy events, from a global pandemic to a historical election – we have constantly been on our toes. 2021 might be just as crazy, but we can go into it with some knowledge. 

The minimum wage for many states will be changing going into the new year. The federal minimum wage is $7.25/hour but if states or municipalities have a higher minimum wage, employers must pay their employees the higher rate. 

Check out the map below to see minimum wages for 2021. Some states will see an increase on January 1st, some states will see an increase on different dates, some will not see a minimum wage change and other states do not have a minimum wage, therefore they follow the federal minimum wage. 

Source: HR Daily Advisor

Alaska$10.34 (effective January 1)
Arizona$12.15 (effective January 1)
Arkansas$11.00, tipped employees must regularly earn at least $20/month in tips (effective January 1)
California$14.00 with 26 employees or more, $13.00 with 26 employees or less (effective January 1)
Colorado$12.32 (effective January 1)
Connecticut$13.00 (effective August 1)
Florida$8.65 (effective January 1) Increases to $10.00 (effective September 30)
Illinois$11.00 (effective January 1)
Maine$12.15 (effective January 1)
Maryland$11.75 with 15 employees or more, $11.60 with 15 employees or less
Massachusetts$13.50 (effective January 1)
Michigan$9.87 (effective January 1)
Minnesota$10.08 for large employers (annual gross revenue $500,000 or more) $8.21 for small employers (annual gross revenue less than $500,000) (effective January 1)
Montana$8.75 (effective January 1)
Nevada$9.75 for employees without healthcare benefits, $8.75 for employees with healthcare benefits (effective July 1)
New Jersey$12.00 with more than 5 employees, $11.10 for seasonal employees and/or 5 or fewer workers, $10.44 agricultural employers (effective January 1)
New Mexico$10.50 (effective January 1)
Ohio$8.80 for gross receipts of $323,000 or more, $7.25 for gross receipts under $323,000 (effective January 1)
Oregon$14.00 metro area (effective July 1), $12.75 urban counties (effective July 1), $12.00 rural counties (effective July 1)  
Rhode Island$11.50 (effective January 1)
South Dakota$9.45 (effective January 1)
Vermont$11.75 (effective January 1)
Virginia$9.50 (effective May 1)
Washington$13.69 (effective January 1)

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